Sandra is a Executive Assistant for the Dental Branch, Department of Orthodontics and provides administrative support to the Research Director.

Major Responsibilities:

• Provides administrative support to faculty, staff and Residency Program
• Assists with preparing the office budget i.e. expenditures and comparisons made to budget on state, grant, clinic fund or gift accounts
• Provides administrative support to Research Director
• Prepares extensive travel arrangements for faculty, residents and staff
• Coordinates special travel arrangements with consultants and reimbursements
• Provides support to staff, professionally and accurately handling problems and situations which arise in the department, while adhering to deadlines with accuracy and organization

• Coordinates yearly orthodontic application process and applicant files for the Orthodontic Residency Program
• Maintains confidential files, records and orthodontic applicant records
• Coordinates and maintain sensitive credentials, necessary licenses, and certifications
• Assists Fellows, Residents, Researchers with their administrative needs
• Composes and prepares correspondence requiring departmental or special research projects
• Interacts with Purchasing, Contracts and Grants, Data Processing, Human Resources and Employee Relations, Accounting, Payroll and other outside vendors.
• Performs data input, prepare agendas, excel spreadsheets, and basic financial reports.
• Handles data entry of faculty, residents and patient information orthodontic clinic
• Assists with Proctoring exams and composing grade spreadsheets for undergraduate dental students and Orthodontic Residents
• Oversees the purchasing activities of the office i.e. Submit purchase requisitions, on consumables, computer software and equipment for the department
• Ongoing operation of departmental procurement card program
• Prepares and approves petty cash reimbursements
• Reviews and approves invoices for payment
• Production of various correspondence, reports; patient-letters, and meetings
• Maintenance of departmental inventory of equipment and furniture